Major American Health System Automates Accounts Payable with Brainware Distiller

Intelligent Data Capture Helps Deliver on the Goals of Modernization and Efficiency Improvement

Brainware, Inc., the leading provider of intelligent data capture and enterprise search solutions,
announced today that a Midwest-based healthcare system has chosen Brainware Distiller™ for the automation of hundreds of thousands of invoices annually in a McKesson ERP environment.  This client will be automating a completely manual A/P environment and joins the growing number of healthcare providers, payers, researchers and suppliers who have selected intelligent data capture technology to drive efficiency in their accounts payable process.  This contract includes Brainware’s Visibility™ module for real-time financial metrics and analytics. 

The automation of back end processes dovetails with the federal government’s efforts to introduce paperless processing throughout the healthcare space.  According to a recent White House memorandum, “the Recovery Act (a.k.a. ‘the stimulus bill’) is investing approximately $20 billion in health information technology to boost significantly advancements in electronic health records, e-prescribing, e-care, and community health initiatives.”  By leveraging Brainware Distiller to automate A/P, healthcare providers are taking a further step to modernize costly, outdated processes for the benefit of more purpose-driven functions.  One of this client’s key objectives is the reassignment of data entry personnel to other units within the organization, a key value driver in an environment where revenues are better spent on patient care and clinical research. 

“Some of the most advanced medical institutions in the world continue to operate with labor-intensive data entry,” said Carl Mergele, Chief Executive Officer at Brainware.  “Our technology drives substantial return on investment within the ERP and document management systems that are common within the healthcare industry, allowing more providers to cut the cost of processing invoices and devote more funds to saving lives and developing treatments.”

Reflecting the company’s continued commitment to the healthcare industry, Brainware will be participating in the Healthcare Payments Automation Summit, September 19-21 at the Sheraton Boston Hotel.  In addition to demonstrating Distiller’s applications for esteemed members of the healthcare community, Brainware’s Vice President of Marketing, Charles Kaplan, will be participating in a panel discussion about the benefits of A/P automation within a healthcare-oriented operation.

Gardner Denver Cuts Accounts Payable Processing Costs with Brainware Distiller

Global Manufacturer Achieves Lower Costs Despite Increased Workload

Brainware, Inc., the leading provider of intelligent data capture and enterprise search solutions,
announced today that Gardner Denver (NYSE: GDI), a global manufacturer operating on six continents, is achieving measurable A/P process improvements and efficiency gains in their U.S. shared service center. 

Having implemented Distiller one year ago, Gardner Denver has observed touchless processing on a significant percentage of their PO-based invoices whereby these invoices require no human intervention from the time they are scanned until they are posted into their SAP ERP system.  The cost of processing each invoice, having already approached best-in-class based on process improvements, has continued to drop considerably with the introduction of Distiller automation.  Distiller is also being deployed in Gardner Denver’s shared service center in Germany.

“Distiller has provided a clear benefit to our operations,” said Lynne Degand, Director of Manufacturing Accounting and Domestic Shared Services at Gardner Denver.  “Intelligent data capture has allowed us to reduce operating costs, and we expect to see continued success as we optimize processes and roll out Distiller more broadly.”

“Intelligent data capture provides an unparalleled ability to minimize touch points while extracting and verifying data with both speed and accuracy,” said Carl Mergele, Chief Executive Officer at Brainware.  “The bottom line is that Distiller boosts productivity which saves our clients a great deal of money.  We are proud to serve Gardner Denver in their endeavors and be a part of their ongoing success.”

Headquartered in Quincy, Illinois, Gardner Denver, Inc. is a leading worldwide manufacturer of highly engineered products, including compressors, liquid ring pumps and blowers for various industrial, medical, environmental, transportation and process applications, pumps used in the petroleum and industrial market segments and other fluid transfer equipment, such as loading arms and dry break couplers, serving chemical, petroleum and food industries.

Global Healthcare Company Chooses Brainware Distiller for A/P Automation

Brainware’s Intelligent Data Capture Platform to Process More Than a Half-Million Invoices Annually

Brainware, Inc., the leading provider of intelligent data capture and enterprise search solutions,
announced today that it has signed a significant new sales contract with a worldwide healthcare payer and provider. This company, which serves millions of customers globally, has selected Brainware Distiller to process more than 600,000 invoice pages per year.

This company has long utilized data entry operators to manually input invoice information resulting in lengthy cycle times and a lack of real-time visibility into accounts payable performance metrics. With a steady expansion of business into new territories, this customer needed a proven A/P automation solution that would scale to their growing business needs, integrate easily into their existing PeopleSoft ERP environment, and provide an immediate boost to operational efficiency. Additionally, Brainware Distiller’s unique ability to process any type of unstructured document will allow them to roll the solution out to other areas of the organization quickly, enabling continued optimization of document-centric business processes.

"Nonprofit organizations such as this are under constant pressure to put a larger share of their revenues back into fulfilling their core mission,” says Carl Mergele, Chief Executive Officer at Brainware. “By spending less on back office operations they create opportunities to reallocate more money to facilities, patient care, and enhanced coverage for those who need it."

Leading Entertainment and Communications Company Chooses Brainware Distiller for A/P Automation

Replaces Existing Optical Character Recognition Software With Intelligent Data Capture

Brainware, Inc., the leading provider of intelligent data capture and enterprise search solutions,
announced today that a major entertainment and communications firm has selected the company’s Brainware Distiller™ solution for the processing of paper invoices. They will also implement Brainware Visibility™ for real-time statistics and reporting on the invoice processing cycle, as well as Brainware Distiller’s workflow module for exception handling. This solution replaces a competitive document capture product.

Under this multi-year agreement, this corporation will leverage Brainware’s intelligent data capture solution to automatically extract and validate data from roughly 200,000 invoices annually, including both PO and non-PO invoices. Furthermore, Visibility will bring fast and easy access to real-time key performance indicators and business metrics pertaining to suppliers and related invoices. Working in tandem with their existing ERP system, each of these components will provide for a vastly accelerated Accounts Payable process, quickly validating line-item data, providing up-to-the-moment financial insight, eliminating backlogs, and minimizing costly manual data entry.

This new Brainware client notes that with their previous automation solution, their process was restricted by the need to create templates for each vendor’s invoice.  Additionally, they were unable to extract vital line-item information for validation which created an extra burden on the A/P department. In their desire to improve existing processes, they sought a technologically advanced solution that could relieve the most time-consuming data entry responsibilities, maximize hands-free extraction, and reduce the opportunity for human error to an absolute minimum. They chose Brainware Distiller to deliver those results.

“Template-free, intelligent data capture cannot be oversold in today’s market,” says Carl Mergele, Chief Executive Officer at Brainware. “Distiller is the best automation platform available today because of its ability to scale based on volume, document layout, and document type.  As a result, we can help our customers quickly and effectivly optimize their invoice payment operations, starting on Day One.”

Johns Manville Rolls Out Brainware Distiller for Accounts Payable

Global Manufacturer Successfully Completes First Phase of Accounts Payable Automation Initiative

Brainware, Inc., the leading provider of intelligent data capture and enterprise search solutions,
announced today that Johns Manville has successfully deployed its Brainware Distiller™ solution for accounts payable invoice processing.  Johns Manville, a Berkshire Hathaway company (NYSE:BKR.A, BRK.B), is a leading manufacturer and marketer of premium-quality products for building insulation, mechanical insulation, commercial roofing, and roof insulation, as well as fibers and nonwovens for commercial, industrial and residential applications.

“Brainware Distiller is a key component of our process improvement initiative aimed at driving efficiency gains throughout the procure-to-pay process,” says Ed Ermak, Business Process Specialist at Johns Manville.  “Brainware has demonstrated their commitment to working with us as a valued business partner.  We are already realizing good results and expect even greater efficiencies from the Distiller solution as we expand accounts payable invoice imaging to additional business operations.”

The Brainware solution combines powerful classification, extraction, and search capabilities into a single platform that reads, sorts, extracts and validates invoice information with minimal human intervention. Brainware Distiller has been fully integrated to Johns Manville’s existing SAP ECC 6.0 ERP system and SAP workflow solution to process all incoming invoices for their U.S. and Canada operations.

”Top Performing organizations are automating about 80% of their invoice transactions,” says Kurt Albertson, Director of Advisory Services with The Hackett Group. “This level of invoice automation helps drive a three-fold advantage in productivity.”

 “Our customers’ success is Brainware’s success,” said Carl Mergele, Chief Executive Officer at Brainware. “We work hard to ensure that each new implementation of our technology delivers maximum business benefit and we’re thrilled that Johns Manville is achieving their goals.”