Brainware Launches Search and Retrieval Solution for Compliance

Globalbrain Technology Enables Powerful Search and Access Right Out of the Box

December 7, 2010, Ashburn, VA —Brainware, Inc., the leading provider of intelligent data capture and enterprise search solutions, announced the release of its new enterprise compliance solution powered by Globalbrain. This out-of-the-box search and retrieval solution is designed to provide records managers, document managers, compliance officers and auditors with instant access to the content of documents stored across the enterprise. Built on Brainware’s award winning Globalbrain search technology, this solution overcomes the traditional limitations of keyword-based search by providing fuzzy, fault tolerant access to the information stored in scanned documents, email messages and attachments, and structured databases, regardless of language or document type.

According to a recent article in Computerworld, “Boolean keyword searches locate only 22% to 57% of the total number of relevant documents,” pointing out that “a search for the word ‘record’ could turn up documents related to a Beatles album, a Guinness world record or a recorded message.” Globalbrain eliminates the need to manually index fields, build taxonomies and define complex metadata values as part of the process of storing and retrieving information in an enterprise content management, records management or document management system. The full content of documents can be accessed by simply pointing the solution to one or multiple hard drives, file servers and/or other repositories, and running natural language queries. With the ability to support departmental as well as enterprise access to information, the system is scalable to the needs of companies of all sizes.

“Many organizations face substantial risk of liability associated with litigation and audit when they’re unable to produce relevant information in an accurate and timely manner,” said Charles Kaplan, Vice President of Marketing at Brainware. “The cost of manually indexing paper archives, combined with the limitations of traditional search often precludes companies from taking the steps required to protect themselves. With Globalbrain’s compliance solution, these organizations can simply scan paper documents, crawl existing file systems and immediately access the complete and most relevant information, regardless of location or language, while ultimately saving the cost of physical storage and retrieval. It’s an affordable, easily installed and easily maintained tool for retrieving data quickly and accurately, ensuring a heightened capacity for compliance with financial regulations, external audits, security-minded safeguards and more.”

By utilizing a patented “fuzzy logic” algorithm that interprets queries and results mathematically, Brainware Globalbrain recognizes patterns and contextual meaning in unstructured information, despite misspellings, OCR errors, language, and variations in text. The solution recognizes more than 400 file formats, including e-mail, PDF and internet sources, providing results as specific or broad as desired. Additionally, Globalbrain can process terabytes of data from across multiple repositories in a single instance, leaving only a 10% footprint of the original data being indexed.