Monday, October 8, 2012

ING Group Implements Brainware for Invoice Processing Automation

Global Financial Institution Deploys Scalable, Language-Agnostic Platform for Streamlined Financial Operations

October 5, 2012, Ashburn, VA—Brainware, part of Perceptive Software, is proud to announce that ING Group, one of the world’s largest banks with more than $1.6 trillion in assets, has implemented Brainware Distiller for the efficient capture and validation of header and line-item data from paper-based documents at the financial institution’s headquarters in Amsterdam, The Netherlands.

“As a Forbes Global 50 company, ING is in a position to adopt literally any technology that offers a compelling ROI, and we believe this contract demonstrates that Brainware offers the most powerful, scalable application for efficiency and visibility in document-based process automation,” said Carl E. Mergele, General Manager and Executive Vice President at Brainware.  “No other data capture offering can match Brainware’s out-of-the-box capabilities for integration with disparate content management platforms, handling numerous languages, addressing different and complex reporting requirements, and straight-through processing of PO-based invoices.”

ING is a global financial institution of Dutch origin, offering banking, investments, life insurance and retirement services to meet the needs of a broad customer base.  For more information, please visit

Tuesday, September 11, 2012

Brainware Coming to Oracle OpenWorld 2012, Demonstrating Far-Reaching Case for Data Capture

With New Partnerships, Brainware Delivers Value for Distributed Capture, Shared Services, Content Management, Outsourcers and More

September 11, 2012, Ashburn, VA—Brainware, part of Perceptive Software, announced today that the company will be showcasing its award-winning intelligent data capture technology at Oracle OpenWorld 2012, being held September 30-October 4 at the Moscone Center in San Francisco, California.

Visitors will have the opportunity to witness firsthand how Brainware’s technology works with Oracle ERP systems to transform incoming paper into immediately accessible and actionable business data.  Attendees will also learn how Brainware’s recentacquisition by Lexmark is yielding significant new opportunities to leverage powerful data capture capabilities for operational improvements at multiple levels throughout the enterprise.

“When combined with Lexmark’s hardware and Perceptive’s content management platform, Brainware completes the vision of an automated data processing environment,” said Charles Kaplan, Brainware’s VP of Marketing.  “Large businesses that operate in hundreds or even thousands of distinct locations—such as a bank with branches in thirty countries, a retailer with stores in thirty states or a tech manufacturer with distribution on five continents—can capture vital, paper-based data from Lexmark devices locally and have it immediately processed and validated hands-free, using Brainware technology, at a shared services center thousands of miles away.  Perceptive’s solution ensures this data can be routed, managed and accessed for rapid customer service or compliance needs at all times.”

Kaplan also noted that an increasing number of partnerships demonstrate Brainware’s compelling value proposition for business process outsourcers (BPOs) intent on achieving substantial growth, as well as for value-added resellers (VARs) and original equipment manufacturers (OEMs) that embed Brainware’s intelligent data capture technology into their own customer offerings.

“Outsourcers who automate with Brainware technology gain an immensely scalable platform for document processing, allowing them to accept new contracts readily and thus boost profits without a corresponding increase in overhead,” he said, citing Brainware’s recent contract with Novosit.  “Furthermore, partners such as Concur are using Brainware to maximize the capabilities of their own products, giving them a competitive edge by offering their customers faster, more accurate and more efficient solutions than those constrained by manual underlying processes.”

Visit Brainware at Moscone South, Booth #1833, for a live demonstration of Brainware’s unparalleled capabilities for classification, extraction, reconciliation and retrieval of your vital business data.  Individual kiosks will be in place, demonstrating specifically how Brainware’s technology enables distributed capture through Lexmark’s devices, provides ideal data accessibility and transparency through Perceptive’s content management solution, and a powerful boost in productivity, efficiency and visibility as an embedded component of partner solutions and services.

Read a case study, as published by Profit, demonstrating how Her Majesty’s Prison Service leveraged Brainware technology to achieve award-winning efficiency in their procurement operations.

Hear Robert Banwart, Director of Accounts Payable at Presence Health, discuss how his department used Brainware technology to drive dollars away from the back office and towards patient care, gaining valuable operational visibility and productivity in the process.

Brainware is a Gold level member of Oracle PartnerNetwork.

About Oracle PartnerNetwork
Oracle PartnerNetwork (OPN) Specialized is the latest version of Oracle’s partner program that provides partners with tools to better develop, sell and implement Oracle solutions.  OPN Specialized offers resources to train and support specialized knowledge of Oracle’s products and solutions and has evolved to recognize Oracle’s growing product portfolio, partner base and business opportunity.  Key to the latest enhancements to OPN is the ability for partners to differentiate through Specializations.  Specializations are achieved through competency development, business results, expertise and proven success.  To find out more visit

Oracle and Java are registered trademarks of Oracle and/or its affiliates.

Wednesday, August 22, 2012

Brainware Distiller 5 Achieves SAP-Certified Integration with SAP® Applications

August 22, 2012, Ashburn, VA—Brainware, a part of Perceptive Software, announced today that Distiller 5, the company’s flagship offering for intelligent data capture, has achieved SAP-certified integration with the SAP® ERP application. Distiller integrates with SAP applications, allowing users to automate the extraction of header and line-item field data from myriad document types directly into SAP ERP.

Brainware Distiller has enabled a compelling boost in process efficiency and productivity for users including Old Dominion Freight LineShellSun Chemical and Gardner Denver. In addition to speeding financial and other document-based processes, Distiller provides increased visibility into operations such as accounts payable and accounts receivable, optimizing accountability, providing management with a better audit trail, improving supplier and customer relations, empowering businesses to make informed, strategic decisions, and more.

Perceptive Software serves the needs of SAP customer enterprises across multiple industries globally.  Perceptive's platform for content and process management is certified for integration with SAP, and ISYS Document Filters technology (a Perceptive-owned property) was recently selected as an embedded component of the SAP HANA database.

“SAP is one of the world’s most relied-upon providers of enterprise applications, and Brainware is committed to delivering compelling solutions that integrate with solutions from SAP, enabling world-class productivity gains,” said Carl E. Mergele, executive vice president and general manager of Brainware. “Distiller turns slow, manual processes into highly automated, exception-based routines that free up revenues and personnel to capitalize on more substantial opportunities across the enterprise. As our growing list of customer successes—some of them recognized with awards from industry peers—will attest, our intelligent data-capture technology gives businesses a powerful tool for further maximizing their investments in SAP solutions. ”

The SAP Integration and Certification Center (SAP ICC) has certified that Distiller 5 integrates with SAP ERP 6.04. Distiller 5 has demonstrated the following capabilities: import purchase order information from SAP ERP, validate purchase order, post invoice information into SAP ERP, park a document in SAP ERP, and rollback a transaction in SAP ERP.

SAP and all SAP logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries. All other product and service names mentioned herein are the trademarks of their respective owners.

Wednesday, August 15, 2012

The Institute of Financial Operations Names Brainware's Charles Kaplan to Board of Directors

Appointment Enhances Organization’s Commitment to Expanding Services to Core Disciplines

August 15, 2012, Orlando, FL and Ashburn, VA— Charles Kaplan, Vice President of Marketing for Brainware, has been named to the board of directors of The Institute of Financial Operations. Kaplan oversees global marketing communications, demand generation and analyst relations activities for Brainware, which is part of Perceptive Software, a Lexmark company.

“The timing of Charlie’s appointment is ideal because he is immediately positioned to champion the organization’s strategic plan initiative on building out our service to all of our core disciplines,” said Jo LaBorde, executive director of The Institute.  “His extensive knowledge and experience in intelligent data capture and the future of information management will help us better serve The Institute’s members and other stakeholders.”

The Institute was created in May 2011 as an umbrella group over four existing membership associations for people in financial operations: International Accounts Payable Professionals (IAPP), International Accounts Receivable Professionals (IARP), National Association of Purchasing & Payables (NAPP), and The Association for Work Process Improvement (TAWPI).

During the next year, The Institute is enhancing its offerings to reflect trends in the core professions, including technological developments that are changing the way financial operations professionals work.

“I’ve engaged with the financial operations community in many ways for quite some time, and that has enabled me to bring to this position a great deal of insight into the challenges and common issues these professionals face, and the best practices that lead to long-term efficiency and performance," Kaplan said.  "I am honored to be named to the Institute's board of directors, and very much look forward to working with an organization that I believe has been an invaluable resource for delivering the tools financial operations professionals need to achieve real success for their organizations."

Kaplan replaces outgoing board member Larry Connolly, filling the remaining two years of his term.  The board of directors voted him in unanimously.

A frequent speaker at industry events and contributor to industry publications, Kaplan has more than 20 years of experience in information technology and applied information analysis in areas including product marketing, product management and revenue management.  Before joining Brainware, he led the marketing and business development functions for DecisionPath Consulting, a leading business intelligence and data warehousing consulting firm.  He has also held senior-level product management and marketing roles in the document capture market with SER Solutions, in the telecom industry with 2nd Century Communications, and in the travel industry with American Airlines and Marriott International.

Kaplan earned an MBA from the Darden School of Business Administration at the University of Virginia in addition to his undergraduate degree from Vanderbilt University.

About The Institute of Financial Operations

The Institute of Financial Operations is a membership association comprising four affiliates: International Accounts Payable Professionals (IAPP), International Accounts Receivable Professionals (IARP), the National Association of Purchasing & Payables (NAPP), and The Association for Work Process Improvement (TAWPI).  Based in Orlando, Fla., with offices in Boston and London, The Institute serves as a global voice, chief advocate, recognized authority, acknowledged leader, and principal educator for people in financial operations, with a particular focus on accounts payable, accounts receivable, procure-to-pay, information management and data capture.  Combined, the affiliates have 5,000 members.  For more information, visit

About Perceptive Software

Perceptive Software, a Lexmark company (NYSE: LXK), builds process and content management software, including Brainware intelligent data capture, to help organizations fuel greater operational efficiency.  Organizations around the world rely on Perceptive Software’s solutions to help optimize business processes and give users the most relevant information to make the most effective decisions at any point in the process, wherever they are.  For more information, visit

Monday, July 16, 2012

Dartmouth-Hitchcock Medical Center Selects Brainware Distiller for Accounts Payable Automation

Intelligent Data Capture Minimizes Backlogs, Boosts Accountability, Supports Growth

July 13, 2012, Ashburn, VA—Brainware, winner of the 2011 PayStream Advisors Technology Excellence Award for Healthcare Supply Chain, announced today that Dartmouth-Hitchcock Medical Center, a U.S. News & World Report Nationally Ranked Hospital, will implement Brainware Distiller for increased efficiency, visibility and productivity in accounts payable automation.  This project will automate processing of both purchase order (PO) and non-PO based invoices into the customer's ERP and content management platforms.

Dartmouth-Hitchcock anticipates aggressive growth in the near future, translating into additional document volumes that will demand robust processing performance from an automation solution that can be implemented and scaled without taxing IT resources.  Following an evaluation of available technologies, Dartmouth-Hitchcock selected Distiller.

“We anticipate that Brainware will meet the needs of our department, letting us do more work without adding more people while helping us generate spend reports, take advantage of early pay and dynamic discounting, and improve our oversight capabilities,” said Denis Ibey, Director of Corporate Accounting at Dartmouth-Hitchcock. 

“As healthcare providers across the country seek to drive resources out of their accounting departments and into the treatment facilities where they’re most needed, Brainware continues to demonstrate its powerful capabilities for creating scalable, out-of-the-box automation efficiency,” said Carl E. Mergele, General Manager and Executive Vice President at Brainware.  “We’re proud to welcome Dartmouth-Hitchcock Medical Center as the latest provider to choose Brainware.”

Dartmouth-Hitchcock Medical Center is a national leader in evidence-based and patient-centered health care. The system includes hundreds of physicians, specialists and other providers who work together at different locations to meet the health care needs of patients in northern New England. In addition to primary care services at local community practices, Dartmouth-Hitchcock patients have access to specialists in almost every area of medicine, as well as world-class research at the Audrey and Theodor Geisel School of Medicine at Dartmouth and centers of excellence including The Dartmouth Institute for Health Policy & Clinical Practice (TDI).

Friday, July 6, 2012

Brainware Brings Distiller to Microsoft Worldwide Partner Conference

Event Showcases Technologies Offering Enterprise Value in SQL, SharePoint, Dynamics, Windows Azure and More

July 6, 2012, Ashburn, VA—Brainware will be exhibiting at the 2012 Microsoft Worldwide Partner Conference, taking place July 8-12 at the Metro Toronto Convention Centre in Toronto, Ontario.  Brainware is a Microsoft Gold Certified Partner and Microsoft Managed ISV Partner, an exclusive honor reserved for fewer than 5% of companies within Microsoft’s global partner ecosystem.

In addition to hearing about customers who have leveraged intelligent data capture to build operational and strategic value within their vital document-driven processes, visitors will have an opportunity to learn about Brainware Distiller as a Service (DaaS), a cloud-based version of the company’s signature application for intelligently sorting, processing and reconciling high volumes of transactional data in the enterprise.  Read about how DaaS enabled a 700% efficiency boost in invoice processing operations at SBA Communications.

“Brainware has enjoyed a strong and highly beneficial relationship with Microsoft, which has yielded such innovations as Distiller as a Service—hosted on Windows Azure—and the ability to process more than five million documents in a single day on SQL Server,” said Charles Kaplan, Vice President of Marketing at Brainware, who will be participating in a number of roundtable discussions at the event.  “Distiller delivers a powerful boost in operational efficiency and productivity through superior field extraction rates, ability to scale and ability to provide a return on investment from day one, and we are excited to engage with the Microsoft partner community to empower them for success globally.”  

For a personal demonstration of Brainware’s industry-leading capabilities for intelligent data capture, and a chance to win a free Slingbox, visit Booth #1637.

Monday, July 2, 2012

Brainware and Content Concepts Bring Intelligent Data Capture to Asia-Pacific (APAC) Market

Contract Joins Distiller’s Language-Agnostic Capabilities with Regional Market Expertise

July 2, 2012, Ashburn, VA—Brainware announced today that the company has inked a deal with Content Concepts for the distribution of Brainware Distiller technology in the Asia-Pacific (APAC) market. Based in Singapore, Content Concepts is a provider of sophisticated IT applications to governmental authorities and enterprises in APAC countries.

While Content Concepts will market Brainware’s applications for the automation of accounts payable operations initially, their long-term vision includes delivery of capture-driven efficiency across a number of vital back office processes.

“Having served the Asia-Pacific market as specialists for various technology leaders, we are accustomed to addressing the IT needs and challenges of large businesses across a broad diversity of industries,” said Thomas Chua, Director of Content Concepts. “Brainware’s technology offers the quickest and simplest implementation process, greatest scalability for processing high volumes of transactional content in many languages, and highest field extraction rates of any automation solution we’ve encountered, making them an ideal partner for achieving success here. Furthermore, Brainware’s demonstrated ability to enhance process visibility aligns perfectly with our focus on helping customers gain clarity within their own organizations.”

“We believe Content Concepts offers a strong proficiency in serving the technology needs of large enterprises across the Asian market, which presents considerable potential for growth in the long-term,” said Charles Kaplan, Vice President of Marketing at Brainware. “By providing out-of-the-box capabilities for classifying, extracting and processing transactional data in a number of languages, Brainware Distiller continues to demonstrate its value as a driver of efficiency, visibility and productivity for Global 2000 operations. We look forward to working with Content Concepts to build upon the success we’ve achieved with financial operations across North America and Europe.”

Thursday, June 28, 2012

Smart Payoff: Intelligent Data Capture and ECM Automate the AP Lifecycle

OCR is much more than it used to be. It has evolved to the place where some software can pluck key indicators out of just about any invoice, in just about any language.

By Tom Seibold, Senior Content Strategist, Perceptive Software

Today, software for optical character recognition (OCR) is commonly included with low-cost scanners and multifunction devices—making this once-rare technology for converting printed letterforms to characters a computer can process seem almost pedestrian.
But beyond the inherently impressive feat of ordinary computers reading printed text lies neural network-based software that can actually apply logic and meaning to the text it reads.
Such advanced OCR software today can intelligently extract data from scanned pages, picking out—for example—purchase order numbers from dozens of different invoices that make their way into an AP processing center.

In the Beginning

The highly evolved OCR of today builds on many previous generations of the technology.
During the half century or so that OCR has been put to work in the back office, there have been distinct limitations on the technology’s capabilities.
In the early days of OCR, human assistance was always required to assign meaning to the characters the technology read, except in the most highly structured scanning situations. But even though OCR did little more than straight conversion, the technology was a boon for certain business automation tasks.
As early as 1955, the “massiest” of the mass magazines, Reader’s Digest, installed the first commercial OCR system to convert typewritten sales reports into data for the magazine’s subscription department. Around the same time, Standard Oil applied the nascent technology to process credit card bill payments.
By the late 1950s, OCR was pressed into even more widespread service for processing phone bill payments, and the electronic transmitting of teletype-printed messages. As the space age (and “Age of Aquarius”) blossomed in the 1960s, OCR systems configured for applications such as reading coupon codes and airline tickets followed. But to work properly, text still had to be machine-printed(typewritten or encoded with special fonts) and in a predefined location on every form.
OCR undoubtedly dazzled early adopters and technology observers with the promise it held for automating an even wider variety of paperwork-processing tasks. But in the era of TWA and NASA, computers and scanners were costly devices and even the most basic OCR was still limited to big corporations or military organizations.

AP by the Foot

If there has ever been a time-consuming and error-prone chore of office paperwork that affects businesses of all sizes, seemingly consuming all the resources thrown at it, it’s paying bills.
In his history of Ford Motor Company, Wheels for the World, Douglas G. Brinkley describes the chaos of Ford’s accounts payable office during the company’s explosive growth in the 1920s.
Though Henry Ford perfected the assembly line that cranked out twenty Model Ts per hour, the brilliant industrialist was helpless to shrink the mountains of paperwork required to keep his factories running. Brinkley says that Ford accountants were so desperate to get a handle on cash flow that they estimated the value of the stacked-up towers of invoices around them by calculating an average dollar amount per vertical foot!
In the modern era, computers have become a valuable tool for generating business-to-business payments. But the diversity and complexity of invoice formats for companies with many (and constantly changing) suppliers has long stymied efforts to automate the accounts payable process. Even the introduction of computerized scanning, while reducing the swelling tide of physical paper, did not reduce the need for human reading, interpretation, and keying of values on a page before paymentcould be issued.
So while automation had infused many office processes with Jetsons-like speed and efficiency, accounts payable was for a long time seemingly abandoned on the information superhighway, trundling down the road like one of Ford’s original Tin Lizzies.

Reading Skills

In the 1970s, with the advent of relatively inexpensive personal computers and the invention of the charge-coupled-device (CCD) for use in affordable scanners, the stage was set for the next OCR revolution. It came in the form of software—created by author/ scientist/ inventor/futurist, and artificial intelligence prodigy Ray Kurzweil—that could for the first time recognize any font. While the innovation was originally combined with text-to-speech synthesis that enabled computers to read printed matter to the blind, the “omni-font” capabilities of this technology soon made possible the widespread conversion of printed pages to computer text.
This advancement allowed the extraction of raw character or ASCII data from a page, but the ability to turn that raw text into something meaningful or useful for business processes was still in its infancy.

Baby Steps

Software that could meaningfully read forms using omni-font OCR technology began to toddle around in the early 1980s, according to Charles Kaplan, vice president of marketing at Ashburn, VA.-based Brainware, Inc., a maker of “intelligent data capture” (IDC) software, that is being acquired by Perceptive Software.
Such first-generation OCR-driven data capture programs were template-based, meaning that data elements had to be contained in specific locations on paper forms to successfully be read, saved, and associated with tags such as name or employee ID number in a database.
Some first-generation programs could even read a designated area on each page for a form number, allowing the application to distinguish between, say, a 1040 or 1040EZ tax form and apply the appropriate template to each.
While a useful advance over full-page text capture, template-based recognition still faced obstacles. First, a template had to be manually developed for every variation of every business form. Second, the inherently imperfect nature of optical scanning meant that glitches in the size or positioning of forms, or of the data in specific fields, could cause read errors or simply kick such reads out to an exception queue for time-consuming manual processing.
“First-generation OCR data capture was a useful technology in settings with highly structured form types and ideal scanning conditions,” says Kaplan.
It was not a bad start—but it was still a long way from the holy grail of intelligently reading and interpreting business forms in a wide variety of formats without human assistance.

Free-Form Living

As the 1980s progressed, “free-form recognition” products hit the market, overcoming some of the limitations of template-based techniques.
Rather than using “X-Y” coordinates and requiring text data in fixed positions, free-form products collected all the text on a page, like pre-template-based products. After reading and interpreting the letterforms of all the text strings it finds on a page, it would analyze that text against “anchor words,” like “Invoice number” or just “Inv.” While capable of storing such manually added phrases into its library of recognized terms, it would handle additional languages only if more anchor words were added.
“It’s very rules-based,” says Kaplan, “and anything that doesn’t fit a rule doesn’t get saved.” He adds that OCR errors readily disrupt the interpretation process. For example, should it read the “I” in “Invoice” as an upper-case “i”, a lower-case “L”, or the numeral “1”?
More advanced second-generation products combined keyword methods with the ability to process the same form several times, allowing a program to “learn” and build its own library of templates stored in an internal knowledge base, speeding future recognition. But even with these “Memory Recognition”-class products, the ability to process a stack of varying documents and intelligently extract the key elements needed for applications like accounts payable with a high degree of accuracy was still not possible.

A clean slate for data capture

According to Kaplan, the company that became Brainware began when several OCR/data capture industry veterans recognized the deficiencies of traditional OCR-based data extraction methods and decided to start over with a clean slate.
Leveraging their past industry experience, this group of experts decided to abandon first and second-generation approaches and create their own form of intelligent data capture whose core technology or “engine” could process any type of document in any language. They envisioned a solution that could sort scanned and electronic documents based on their content and meaning, extract critical data regardless of layout, and validate it whenever possible. This system would be capable of “learning” document types and how to process them much as a human does, without time-consuming manual template creation.
Tapping a diverse group of scientists, researchers, and developers that currently includes a physicist, mathematician, biologist, chaos theorist, and guidance systems designer, Brainware has developed patented data classification, extraction, and associative memory (search) techniques inspired by the neural networks of the human brain.
Under the hood, the application bristles with pattern-recognition techniques and mathematical models optimized for reading and interpreting not just text in any language, but hand-written characters and bar codes, all without predefined dictionaries, taxonomies, or indexing. Understanding what it does at a high level is rather straightforward, though it would be almost impossible to summarize and explainhow it works without first detailing many advanced math and physics models, Kaplan says—even if it wasn’t proprietary.

Boosting the “No Touch” Rate

There’s no mystery about what users and technology partners think of the product, however.
“Brainware’s unique approach tears off the straitjacket of template creation and maintenance that less-advanced technologies require,” says Susie Walker, senior solution manager at  Perceptive Software. The maker of ECM and BPM software has integrated Brainware’s technology into its own AP processing product.
According to Kaplan, Brainware boasts an unmatched invoice-reading success rate from the moment of installation.
One prospective customer asked Brainware and another OCR data capture vendor to spend eight hours trying to extract the data from 3,028 invoices. Despite a wide range of formats from different vendors, in multiple languages, and occasionally invalid or missing data, 35% of the documents went straight through Brainware’s system with full data and line item recognition. The competition’s “no touch” rate with the same stack of invoices? Zero.
The company bought the software and reduced headcount by 75% on the first day. It is now seeing a “scan-to-post” success rate for first-time invoice formats at over 50%. And accounting managers estimate that the application’s continuous self-learning will eventually provide an additional 20 to 30-point boost to that number.
“The high data capture rates on invoices that Brainware enables vastly decreases the amount of manual data entry required to process both PO and non-PO invoices,” says Matt Cramer, product manager for Perceptive Software.

Line Items and The Bottom Line

The cost of intelligent data capture technology is higher than first and second-generation OCR and data capture solutions. But, as with any leading-edge technology, its cost must be weighed against its ability to reduce the cost of doing things the conventional way.
Besides freeing staff for other tasks, speeding up the pay cycle with intelligent data capture allows companies to gain early-payment discounts.
“Add up the elimination of templates for both initial setup and ongoing maintenance, the reduction of human interaction in the AP process, and integration with existing ECM, BPM, and ERP workflows,” says Cramer, “and it’s obvious that intelligent data capture technology is not just an ROI story but a clear winner for total cost of ownership.”

Wednesday, June 27, 2012

Novosit Inks $7.5 Million Deal to Host, Distribute Brainware Distiller

Agreement Expands Brainware’s Latin American Base, Bolsters Novosit’s Service Capabilities

June 27, 2012, Ashburn, VA—Brainware announced today that Novosit, a business process outsourcing (BPO) and IT consulting firm based in the Dominican Republic, has contracted with Brainware to use and distribute the Brainware Distiller application for intelligent data capture in Latin America.  The total value of this contract for Brainware is $7.5 million.

Novosit serves a broad range of clients in the banking, transportation, construction, government and telecommunications industries, and has previously established partnerships with a number of global IT service and application providers.

This purchase demonstrates Brainware’s value proposition as an enabler of increased efficiency, visibility and productivity for financial operations, as well as for outsourcers seeking to onboard new client workloads without significant additions in headcount or other resources.  By offering a scalable platform for accurate, accountable processing of transactional data, this technology can drive genuine profits for outsourcers and enable operations such as accounts payable to reallocate manual data entry personnel towards other value-added activities throughout the enterprise.

“Our organization is strongly committed to establishing itself among CFOs and records management executives as a leader in providing innovative technologies and reliable, valuable business services,” said Francis Reyes, President of Novosit.  “Brainware’s technology is unparalleled in its ability to make document processing fast and automatic, so the decision to incorporate Brainware into our own portfolio was an easy one.  This partnership will help us win customers and build upon relationships with the ones we have.”

“Distiller offers users a platform for processing a host of document types, formats and languages, with extremely high field extraction rates right out of the box,” said Charles Kaplan, Vice President of Marketing at Brainware.  “Working with an established firm like Novosit helps Brainware to expand its market penetration in Latin America, and we believe Distiller is the application best poised to support Novosit’s goal of providing the world-class automation efficiency and performance their customers demand.”

With a technical staff consisting of certified vendors and solutions represented by the Computing Technology Industry Association (COMPTIA), Novosit specializes in services, consulting and training related to information technology.  Through relationships built with leading international companies in the market for digital content management, Novosit provides complete, efficient and integrated solutions at competitive prices.  For more information, visit

Thursday, June 21, 2012

Brainware and the Institute of Financial Operations Issue 2012 Process Quality Study on AP Automation

Report Details Impact of Automation Technologies on Accounts Payable Operations

June 21, 2012, Ashburn, VA—Brainware and The Institute of Financial Operations announced today the publication of the 2012 Process Quality Study on AP Automation, a report which incorporates the input of accounts payable professionals representing a range of industries, business sizes and regions to present a broad view of the current state of automation technologies and their impact on accounts payable.  A number of approaches to automation were taken into account, including OCR-based capture applications, approval workflow, EDI, purchasing cards and dynamic discounting.

“Document imaging is becoming a major part of accounts payable operations, and of all the available options, intelligent capture has the largest impact on all aspects of the process,” said Brian G. Rosenberg, Chief Executive Officer at RPI Consultants.  “Organizations using intelligent capture overwhelmingly reported that they are less absorbed in manual tasks such as sorting mail, scanning, invoice entry, validation, invoice approval, check production, matching checks to invoices and filing.”

“Such organizations observed benefits throughout the procure-to-pay process, with efficiency gains experienced variously among purchase-to-receipt, receipt-to-approval, approval-to-entry and entry-to-payment times,” added Rosenberg.

“While there are a host of available automation solutions generating ROI and improving the day-to-day routine of accounts payable, this report bears out our assertion that intelligent data capture offers the most holistic solution for processing all invoices, including those from high-volume suppliers as well as the ‘long tail’ of outliers typically relegated to manual entry,” said Charles Kaplan, Vice President of Marketing at Brainware.  “Furthermore, our findings strongly suggest that financial managers see a greater benefit in creating efficiency and process transparency through implementing automation and best practices internally, as opposed to outsourcing operations to a third party.”

Download the 2012 Process Quality Study on AP Automation today, or view a free, on-demand webinar presentation exploring the report’s findings, Accounts Payable Automation—Where We Stand.

Tuesday, June 5, 2012

Brainware Brings User Insights to (SAP) Financials 2012

NEC Europe Presents Brainware Distiller Case Study to SAP User Community

June 5, 2012, Ashburn, VA—Brainware announced today that the company will be exhibiting at Financials 2012, “the most important event of the year for teams that use, evaluate, deploy, and support SAP functionality for financial management, reporting and planning.”  The conference takes place June 6-8 at MiCo – Milano Congressi in Milan, Italy.

On Friday, June 8, John Dickens, Shared Service Centre Manager for NEC Europe, will deliver a presentation, “How NEC Europe achieves fast ROI in its shared service environment using intelligent data capture technology.”  Dickens will discuss his organization’s implementation of Brainware Distiller for accounts payable automation, which has yielded significant levels of straight-through processing and process visibility for the electronics manufacturer.

Recently, SAP users such as The Walt Disney Company and Gardner Denver have received industry recognition on the basis of success achieved upon implementing Brainware Distiller for automation of shared service operations.

“Brainware is proud to engage the SAP user community to explore the issues that challenge and motivate financial operations globally,” said Charles Kaplan, Vice President of Marketing at Brainware.  “By demonstrating the real-world experiences of enterprises such as NEC Europe, we continue to share the benefits and opportunities users might expect when they choose to implement intelligent data capture technology to achieve world-class productivity and efficiency.”

Wednesday, May 30, 2012

STN Latam Delivers Brainware Distiller to Latin America

Brainware Selected for Superior Data Extraction, Scalability, Language Capabilities, Low Cost of Ownership

May 30, 2012, Ashburn, VA—Brainware announced today that STN Latam, a Mexico-based provider of solutions for the improvement of financial processes and risk management, has entered into an agreement to distribute the Brainware Distiller application for intelligent data capture. The contract, which holds a total value exceeding $1.8 million for Brainware, reflects STN Latam’s commitment to broadening the firm’s enterprise content management (ECM) business services amongst an installed base of satisfied clients throughout the Latin American market. Brainware was selected following a thorough evaluation of available applications for data capture, including offerings from two major competitors.

“We chose Brainware because it was the most complete solution available for eliminating error rates associated with manual data entry, reducing operation times for payment and collection processes, and minimizing the resources needed for processing documents into our clients’ ERP systems,” said Sergio Zaldivar, Director of Business Development at STN Latam. “With Brainware’s application, my clients would be able to monitor their invoice status at all times, while their query management tools and patented search technology offer added value to clients seeking optimal control of their cash.”

“Two of our customers require an accounts payable automation solution that can handle several million invoices annually, and Brainware’s technology offers the scalability and data extraction rates to meet that challenge,” added Zaldivar.

“STN Latam has a commitment to superior customer satisfaction in the Latin American market, and their experience and knowledge of that region will provide a robust partnership as Brainware expands its global reach,” said Charles Kaplan, Vice President of Marketing at Brainware. “Distiller’s capabilities for processing high volumes of documents in numerous languages and formats, with significantly lower long-term costs than the competition, provide a natural fit for STN Latam’s existing and prospective clients who seek world-class productivity and efficiency in their financial operations.”

Serving the Latin American market, STN Latam specializes in FRP (Finance Resource Planning) solutions: Treasury, Credit Management, Financial Risk Management and Banking. These solutions have the ability to work with any enterprise resource planning (ERP) system; they are based on internet architecture and have total interoperability allowing transactions with any bank worldwide, controlling and monitoring liquidity. STN Latam was recognized by SAGE GROUP France as the most reliable and strategic partner for their Latin American clients. For more information, visit

Wednesday, May 23, 2012

Brainware Distiller Selected by Concur to Increase Efficiency of Invoice Processing Solution

Intelligent Data Capture Provides Platform for Scalable Data Processing

May 23, 2012, Ashburn, VA—Brainware announced today that Concur (NASDAQ: CNQR), the leading provider of integrated travel and expense management services, has selected Brainware Distiller for the capture of header and line-item field data within the company’s invoice processing solution, providing optimized processing efficiency and enabling Concur to process greater volumes while increasing the level of automation delivered to their customers.  Distiller will be replacing a prior, template-based applicationfor data capture.

In selecting Distiller, the customer cited the application’s unparalleled ability to extract data from PO and non-PO based invoices as a key differentiator.  Also significant was the solution’s ability to scale while supporting multiple Concur clients on a single platform.  Lastly, Distiller’s ability to effectively extract line-item details from PO-based invoices and pair those lines against customer PO data was fundamental to supporting Concur’s recent expansion to handle PO-based invoices.

“Clients using our automated invoice processing solution require world-class data capture to augment their manual data entry and verification processes,” said Doug Bechtold, Vice President of Research and Development at Concur.  “We chose to implement Brainware because their technology offered us greater scalability than traditional template-based data capture along with the highest rates of field extraction we’ve observed.  Quite simply, it provided a logical platform for supporting Concur’s growth through optimal efficiency and productivity.”

“This implementation reflects Brainware’s compelling proposition for business process outsourcers, financial services operations and other large enterprises that perform copious amounts of data processing for a host of clients,” said Carl E. Mergele, Executive Vice President and General Manager at Brainware.  “On the basis of a single Distiller project, a service provider like Concur can quickly process data from unlimited document formats, for an unlimited number of customers, expanding to broaden its contractual opportunities without investing in additional personnel, hardware or office space.”